Trusted by
Companies that run their daily operations on our builds.
Before → After
The same company, two decades apart. Both screens work — click around.
Yours might be donors, members, orders, or patients — same rebuild.
Tables
Queries
(ask Gary)
| ID | NAME | ROLE | VISITS/WK |
|---|---|---|---|
| CG-014 | A. BROOKS | RN | 22 |
| CG-015 | M. DIALLO | HHA | 28 |
| CG-016 | J. PETROV | LPN | 18 |
| CG-017 | S. RIVERA | HHA | 25 |
Before — one machine, one user, ask Gary
Tables
Queries
(ask Gary)
| ID | NAME | ROLE | VISITS/WK |
|---|---|---|---|
| CG-014 | A. BROOKS | RN | 22 |
| CG-015 | M. DIALLO | HHA | 28 |
| CG-016 | J. PETROV | LPN | 18 |
| CG-017 | S. RIVERA | HHA | 25 |
Then — one machine, one user, ask Gary
CareOps
synced just now
Dashboard
$4,320
Unbilled visits
$12,850
AR outstanding
3
Auths expiring this week
2
Unfilled shifts
Needs attention
Now — the numbers that matter, at a glance
What We Do
First we rebuild your aging system as a modern app. Then we automate the work around it.
Step 1
The Database Upgrade
Everything in your current system — every record, every workflow — rebuilt as a modern cloud app. The data comes with you. The daily pains don't:
Step 2
We Automate the Work Around It
The repetitive steps between your systems run themselves, with AI connected directly to your data — not a chatbot bolted on the side. Anything the app can do, you can do by asking in plain words. And your data stays yours: never shared, never used to train anything.
- Incoming orders, referrals, or requests handled automatically — no re-typing
- Payments and invoices posted straight into your system — from QuickBooks to insurance remittances
- Reminders, scheduling, and follow-ups that run themselves
- Any question answered from your own data — “which invoices are still unpaid?”
HIPAA Compliant
When your data requires it, we build to that standard — BAAs signed, encryption in transit and at rest, role-based access, and audit logging included.
Already on a system you like? We also automate the manual work around it — referrals, intake, insurance payment posting, scheduling — and connect the apps you already use. Ask us on the call.
Recent Work
What it actually looks like — a full rebuild, and automation around a system you keep
Dietitian practice — referrals & insurance payments
The challenge
A multi-location practice that liked its scheduling system but was drowning in the work around it: three to four hours a day hand-entering insurance payments, and referral requests chased one by one by email and fax.
What we built
No rebuild — automation plugged into the system they already use. Payment files post straight into their database. Referral requests go out on their own the moment they're needed. All of it HIPAA-compliant, BAA signed.
The result
Hours a day back to the owner. Delivered in small stages, each one live before the next began — and they keep coming back with the next process.
Bakery & food manufacturer — orders & inventory
The challenge
Orders arrived through three separate channels. Inventory lived in an off-the-shelf app that didn't match how the bakery actually works. Keeping it all in sync was someone's manual job, every day.
What we built
One app for orders, inventory, and locations — designed around their real workflow, down to a three-step screen for the bakers. AI connected, so the team works with it in plain English.
The result
No more manual syncing — everything lives in one place. Shipped in stages, each one working before the next began.
Who you’ll work with
A multi-discipline team that removes bottlenecks, eliminates manual work, and makes your operations run smoothly.
Jamie Heiney
Founder & Systems Lead
Owns the outcome—turns operational pain into a clear plan, then drives delivery end-to-end.
Miguel Lopez
Lead Engineer (Architecture & Delivery)
Designs the technical approach, leads implementation, and reviews critical work—so the system is stable, clean, and scalable.
Andres Hernandez
Integrations Engineer (Automation)
Connects your systems and automates data flow—reducing manual work, errors and streamlining workflows.
Tell us what you're running.
A 20-minute call — we'll tell you honestly what a rebuild would involve, and what it wouldn't. No forms, no runaround.
Prefer to just call?
+1 (848) 352-4695IT provider, bookkeeper, or consultant? If you keep seeing clients stuck on dying systems, we partner with people like you — mention it on the call.
Frequently Asked Questions
Yes — that's the job. Your records are migrated automatically and verified against the old system, and the old system keeps running until you've seen everything arrive safely. Nothing gets re-typed by hand.
Yes. When your data falls under HIPAA, we build to that standard: we sign business associate agreements (BAAs), and the system includes encryption in transit and at rest, role-based access, and audit logging. Several of our clients are healthcare operations companies, and we've automated HIPAA-covered workflows — referrals, insurance payment posting, patient scheduling — for practices that send clinicians into the field.
You can — but you'll pay per user, every month, forever, for a system built for someone else's workflow, and you'll still need someone to set it up and move your data. We build the system around how your business already works, you own it outright, and the running cost is a fraction of a subscription.
Every system is different, so we start with a short paid discovery — typically $1,500–$2,500 depending on the system, quoted upfront, done in days not weeks. You get a working prototype and a clear plan, yours to keep either way. From there we build in stages, most first systems taking a few weeks — and you approve each stage before it starts, so you're never committed to more than the step in front of you.
Three steps. First, a short paid discovery (typically $1,500–$2,500, quoted upfront) — we map how your system works and what's in it, and you get a working prototype and a plan, yours to keep. Second, we build in stages: each one ships, each one is yours, and you approve the next before it starts. Third, launch — we migrate your data, train your team, and stay on for support. Your old system keeps running until the new one is proven.
No. The new system is built alongside the old one, and you switch over only when it's proven. Your team keeps working the whole time.
We stay on for support, fixes, and new features as your business grows. The system runs on standard cloud hosting you pay directly — typically tens of dollars a month, not hundreds. And you own the code and the data outright: if we vanished tomorrow, any competent developer could pick it up, and your data exports whenever you want it.
No. Healthcare operations companies (home care, ABA and therapy practices, dietitian groups), nonprofits and religious organizations (donor and membership databases are exactly this kind of system), food manufacturers, distributors — if your operation lives in an aging database or a spreadsheet, it's a fit.
No. The new system runs in the cloud and works in a normal web browser — the computers, tablets, and phones you already have are enough.